Category Archives: Life Lessons

Required Reading for Business Success in 2016


January is typically a slower time in the real estate game.  Some people squeezed in their closings for end of year and others are still catching up from being off during the holidays.

I think of this as a great time to plan for the spring.  Spring and early summer is typically the busiest time of the year for Real Estate sales.

A large portion of savvy buyers plan to make their big purchase by spring so that they can have a summer move while the kids are out of school.  This is traditionally a large driver for spring real estate sales.

In order to have a good busy season, we must head into the season with momentum and a bullet proof plan.

I would like to recommend 3 books that have changed my life over the past 24-48 months to help you prepare for the spring.  I am constantly reading and these 3 books are the cream of the crop.

The first 2 are both by Gary Keller, co-founder of Keller Williams Real Estate.


1. The Millionaire Real Estate Agent: by Gary Keller

This is a pure blueprint to regular retail real estate success.  Following the systems found is this book is a guaranteed way to make an extra 40-50k in the next 12 months.

2. The One Thing: by Gary Keller


Gary talks about how doing less can actually produce you superior results.  The idea is that the more we hand off to others to do for us, the more time we have to dedicate to the big money generating tasks.

Anytime I get overwhelmed, I take out a notepad and write down, what’s the one thing I can do for this task that would produce the greatest result?  I then get to work with a clear head and razor focus.  Thank you Gary Keller!


3. The 4 Hour Workweek: by Timothy Ferriss

Tim cashed out of his startup in 2009 for about 200+ million dollars.  This book talks about all of his hacks on life and business.  It’s a “how I did it” story that is constantly entertaining.  *disclosure, I would give the book a rated R rating for language.  I am typing this blog from a condo in California instead of a 10 degree ice box in Ohio all thanks to THIS book.

I realize that many of our blog readers don’t have the time to sit down to a book, so I would also recommend  For $10 bucks a month, you can get a new audio book which you can listen to from your smartphone in the car or in-between appointments.  I have not listened to the radio for over a year because of this sweet app.audiblebooks

Audible Gold Membership appreciates you as a reader of our blog.  Interested in hearing an expert speak on a certain topic?  Send me an email at:

Interested in further discussing this blog topic?  Send us a comment below, we would love to hear from you!

Daniel and the Cutyourpayroll team.

How to Have an Amazing 2015


“A man is rich in proportion to the number of things which he can afford to let alone.”

-Henry David Thoreau

What’s so great about the holidays?

I know the traffic can be a grind and the grocery store can be insanity, but outside of that, it’s a magical time.

To me the best part of the holiday season is reconnecting with friends and family.  It’s also about taking time to slow down and enjoy the present.  When we slow down, we are more engaged in the moment and can truly enjoy it.

Most of the time we are distracted thinking about our appointment later or our bank account balance and how low it might be. *Sigh*

Why can’t we enjoy our time like this more often?

The answer is time.  We are pressed for time because it takes time to make money.

We need money and no matter how much we get, it never seems to be enough.

I work with clients across the continent and lack of time is their most common problem.

In 2015, I ask that you re-think the way that you look at money, time and experiences.  Trust me when I say, having more money will not make your 2015 better, but having more time and experiences will.

Ever made a bad investment that cost you one years worth (or more) of your income?  I have.  After the anger or sadness washed away, I thought to myself,  “All those times my buddies invited me to golf and I said no”  or “All those daytime lunches I could have taken with my wife”  or “Wow, we didn’t even take one vacation with the family last year”.  It was the  experiences I passed on to get that money that made me upset the most.

Ever have a loved one that had a close call with their health that you could have lost?  I have.  The scariest part was how I treated them recently.  Was it well enough?  It’s regrets in life that are the scariest.

As you write your 2015 business plan, mission/ vision statement I ask you to think about the following first:

What’s my mission/vision for my family this year?  What’s my mission/vision for me personally?

You can work to keep up with the Joneses and all the things they have but it won’t make you truly happy.  Get rid of your clutter, pay down your debts (and don’t create ANY new debt) and move experiences up your priority list.

“Perfection is achieved, not when there is nothing more to add, but when there is nothing left to take away.”

-Antoine de Saint-Exupery

If we spend less money we won’t have to dedicate so much time to getting more of it.  Who needs lots of fancy things?  Trade them both for amazing experiences with those you love.  Schedule in your planner daytime laughing with friends or your spouse.

I hope you make 2015 the best year ever!
Happy New Years,


How a Virtual Assistant can put a little pep in your step. Part 3 of 3.

Family-Fun How a Virtual Assistant can put a little pep in your Step, Part 3.

This post will be short and sweet.

Spending more time with your Friends, Family and Yourself is good for you. You probably even want to do it, but you don’t have the time.

How much time do we need? Let’s focus on freeing up 2 hours per day. If we fall short of our goal even by half, who cares, that’s 5 hours freed up per week. Assuming you only work 5 days and we know Realtors do work more.

If you do hit your goal of working 2 hours less per day, that’s 10 hours per week saved.

That equals out to 2 lunch dates with your souse + 2 play dates with your daughters or boys + 1 Monday night NFL game out with the boys. You get the idea. Let’s just call it 10 more hours of actual life per week.

I don’t need to sell you on the benefits of a lunch out with your spouse (you know how happy that will make them). How about fathers spending more time with their daughters?

Check this out this book called Strong Fathers, Strong Daughters. The premise is that fathers are the ones who influence their daughter’s growth most. – A MUST read for fathers of daughters.

There are hidden benefits of spending time with friends too. Click here to read more on that.

So how do we achieve this using a VA? I would recommend writing down on a worksheet, what you do throughout the day today.

And here is a great delegation quiz for you as well. – Delegation Sheet

Delegation is the secret sauce.

Take notice of what only you can do and what can be handed off. Most of us – Including myself, only do 2-4 hours of actual high impact work everyday, on a good day. The rest is wasted time.

As you get into this practice of logging your tasks and what you do, start reviewing it in the mornings. Think about what your day would look like if you just spent the morning delegating and handing things off that you normally do yourself.

This process of delegation is awkward in the beginning but practice does make perfect. It will not be long before you get the hang of this process, so stick with it. It will pay major dividends for you soon.

Most people I talk with say to me, “I don’t know what a VA can actually do.” That is the wrong question to be asking though.
The question to ask is – “What can’t my VA do?” Assuming they can’t do much is just an easy way out from taking the time to train and delegate.

Fun Fact: Did you know that Jack Welch, CEO of General Electric spent up to half of his days just following up with his staff? It seemed to work well for him. His quote, “You build the best team, you win”.

I will take his word for it. During his 20-year tenure, he increased GE’s company value by 4,000%. Not too shabby.

Spending the first hour or two of your morning delegating off to your Virtual Assistant can and will save you all the time you need to put that pep in your step.

If you need help, feel free to contact us. Helping Brokers achieve their goals is what we do at

How a VA can put a little pep in your step part 2 or 3

This post will be one of the most “out-there” posts I have done to date, enjoy.

I am excited to share part 2 our 3 part series on how a VA can put a little pep in your step.

In today’s post I want to share a secret weapon with you. I personally used it 3 weeks ago when I got back from a long trip and came home to utter chaos. (Chaos as-in so much to do, 3 busy companies to run each with it’s own set of issues to solve, a family to take care of etc.)

I was stressed out and overwhelmed. Also – I was so busy, I couldn’t even figure out where to start on getting control back.

My Trick is a modern spin on the 80/20 principal, Meditation and Outsourcing. It works like a charm every time.

I am now going to show you how you can use the 80/20 combined with Mediation and Virtual Assistants to guide your way into a stress free lifestyle. Time required? 1 hour, once per month.

Let’s assume 3 things – (Each hyperlinks to evidence in the email preview sent, if you desire check out)

1. Meditation is good and is rumored to have health benefits*
2. Outsourcing/Globalization is the future, you are either on that bus or you are waving goodbye to its passengers as they pass you by.
3. The 80/20 Principal is real and proven.

* Disclaimer – I am not a Doctor or play one the Internet. Do your own research J

Ok – Let’s start our experiment

1. Meditate

Find a quiet place and meditate for 10-20 minutes. Don’t know how? Click here – It’s super easy and actually fun.

For those of you who have not meditated, the goal is to “Get back to breath”. This is a point where you are focused and thinking about nothing except breathing. When you do it really well, you will not even be thinking about the breathing part.

There are many rumored benefits, but the biggest in my opinion is allowing your brain to rest for a short while. If you think about it, your mind is even very active when you are asleep as you dream.
A rested brain is less stressed, thinks clearer and with less effort.

The realty for beginners is that your mind will bounce from subject to subject like a Monkey in a cage trying to escape. You will have to wrestle it down and make it relax. Practice makes perfect.

As you start to drift off into meditation lala land, you will notice your brain circling around 3-4 central themes or subjects. These are the things that are most likely stressing you out. Some may be very big life goals etc. and that is ok.

Once we come out of this exercise, we are going to document everything down. This is where our 80/20 is going to come in.

2. 80/20

Then start your 80/20 engines! You are going to move the top 20% of the items that cause you 80% of your stress to the top of your to-do list. We are going to break down our list in categories, then sub tasks.

This will give us focus. Focus is a talked about trait of the highest of high performers. Listen to big people talk who have achieve much. Focus is always mentioned.

3. Outsourcing Execution

If you are stressed, chances are – you have too much to take care of on your own. Now that you have a clear road map of what needs done, it’s time to hire an assistant.

Each subject you wrote down from the Meditate + 80/20 exercises will have a laundry list of sub tasks required in order to create a positive outcome.

We are going to delegate those sub tasks out to people to get them done as fast as we possibly can.

That’s it. The reason this works is simple. You are exercising control over what is most stressful to you, thereby eliminating stress. It’s all about those small wins and regaining control over the big perceived tough obstacles.

That’s why a psyhciatrist tells their anxiety patients to make their bed every morning. They are exercising control over their environment starting first thing every morning.

Still not motivated to give this a try?

Take a look at some of what the experts think about Stress and it’s effect on the human body. It will be motivation to try this out.

Next time you think that you

Don’t have the time to meditate,
Don’t have time to do an 80/20 analysis or
Don’t have time to say goodbye to stress,

Do, think about hiring us at

You are not alone. Helping you achieve your goals is what we do.


Daniel Keltner, CEO/Founder

How a Real Estate Virtual Assistant can help you grow your business and your days off. – Part 3 of 3

adult-adhdHow to outsource: Routine Tasks

This week’s final piece is going to be the shortest on the subject.

I want to apologize for my delay between posts here. I was on an extended trip over the past two weeks and to be honest, I was working too much back home and just decided to “cut the cord” for the trip.

In our last post, we talked about outsourcing our phones. Another major win and step towards your goal of working smarter not harder.

Prior to my most recent two week bug-out, I realized I was working way too much. I was spending large amounts of time behind my laptop just trying to grow my business. (Sound familiar?)

So, I set a goal for myself – Cut my “behind the laptop time” by two hours every day. Sounds tough right? To be honest, it was. The following week, I took note of my routines. What I found was that I could cut about two hours of laptop time by outsourcing tasks that I did daily.

As a CEO, there are certain things to check daily to ensure our marketing efforts are on track. Removing that process of logging into a website and checking the data and recording it down was where I started. I realize your business is probably different, but this article is just meant to inspire you.

Put a note above your desk or above your laptop (somewhere that you will see it at all times). The note should read – “Am I the only one that can do this? Am I being efficient rather than being effective?”

Here are 3 example videos of the recent personal assistant I hired for myself below. The videos may be a little like watching paint dry, but again, they are just to inspire you. Anything can be taught when you are using a training video to teach your VA. I would share the entire library of his training with you, but there’s some Non-Public information in the other videos.

If you have any questions about how to create videos like this, drop me a line at . I would be happy to teach you how to do this. It’s ultra easy to do and takes little time.

Example Task video 1.

Example Task video 2.

Example Task video 3.

If we created 10-20 videos like this that save us an average of 5-10 minutes each, that is 1 to 4 hours per day saved!

In Closing:
Here was an excellent video about meditation by iconic entrepreneur, Russell Simmons. It’s an hour long, but you simply must watch it! – Warning: Intelligent content but it is Explicit.

In it he says, “If you can’t find 5 minutes to meditate, you need 20.”

This is my message to you as well. If you can’t set aside 5 minutes per day to create a training video for your virtual assistant, you need to set aside 20 minutes. Meaning, if you can’t find 5 minutes to train your staff daily, you have some major problems.

Still here?! Share this article with whoever you think could use it.